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PriApps Print Management & Document Capture
DocumentationPriApps CloudPrint Admin Guide

Distribution groups

Create distribution groups and choose their members, so you can send ad hoc and scheduled reports to the right people.

A distribution group is a list of people who receive reports from PriApps CloudPrint. When you send an ad hoc report or schedule a report, you choose the distribution group it goes to.

You pick a distribution group by its name and description when you schedule reports, so make them clear.

Before you begin

Create a distribution group

1

Open Distribution Groups

In the menu, under Groups, select Distribution Groups.

The PriApps CloudPrint Console menu, with Distribution Groups under Groups

2

Select Add

Above the list of distribution groups, select Add.

3

Enter a name and description

Enter a Group Name and a Description, then select Add. The new group appears in the list with no members.

The Group Name and Description filled in, with the Add button

Add members

1

Open the group

In the list of distribution groups, select the group's name. Its members are shown on the right.

The list of distribution groups, with the new group's name selected

2

Select Add

Above the members list, select Add. A search box appears.

The Add button above the group's empty members list

3

Find and select users

In the search box, type part of a user's name or email address. Select the check box next to each user you want to add. To select every result, select Select All.

4

Select Add Selected

Above the search results, select Add Selected. The users join the members list, and the group's Members count goes up.

The search results with two users selected, and the Add Selected button above them

Remove members

Select the group's name, select the check box next to each member you want to remove, then select Delete above the members list.

The group's members list with one member selected, and the Delete button above it

Delete a distribution group

In the list of distribution groups, select the check box next to the group, then select Delete above the list.

Related articles

Report scheduling

Schedule usage and cost reports to be sent to a distribution group as PDF or CSV files, once or on a regular schedule.

Reporting groups

Group users and printers for reporting, and choose the price model used to cost their usage.

Registering users

Register users from Microsoft Entra ID so they can sign in at the printers, copiers and MFPs that PriApps CloudPrint manages.

Signing in to the PriApps CloudPrint Console

Open the PriApps CloudPrint Console and sign in with your organization's Microsoft account.