Report scheduling

PriApps CloudPrint tracks print, copy, scan and fax usage at every printer and MFP it manages, by user and by device. Its reports show that usage and what it costs. You can schedule any report to be sent to a distribution group as a PDF or CSV file, once or on a regular schedule.

Before you begin

Sign in to the PriApps CloudPrint Console. See Signing in to the PriApps CloudPrint Console.
Create the distribution group that will receive the report. See Distribution groups.

Steps

Open Reports & Schedule

In the menu, under Reporting & Analytics, select Reports & Schedule.

Choose a report

In the list of reports, select the one you want to schedule. See Reports.

Select Schedule

Above the report's description, select Schedule. To see the report first, select Preview. To read what the report shows, select Info.

Set the period and format

By default, the report covers the last month. To change it, change Report period starts and Report period ends. Then choose the Report format: PDF or CSV.

Choose who or what the report covers

Under Parameters, choose the users, departments, groups, accounts or devices the report covers, depending on the report. The default is all of them.

Set the schedule

Choose the Frequency: Once, Hourly, Daily, Weekly or Monthly. Then choose the distribution group that receives the report from Distribution.

To start the schedule at a later date or time, change First run.

Select Schedule Report

Select Schedule Report.

Check that it worked

Below the settings, select show... next to the number of reports scheduled. The report you scheduled is in the list.

The scheduled reports that have already run are listed next to the number of scheduled reports ready to view.

Run a report now

To run a report straight away instead of scheduling it, select the report, then select Run. Set the period and parameters, then select Run Report.

Reports

The reports are listed in six categories.

Reports shown in gray aren't available to you. Usually this is because PriApps CloudPrint isn't set up for them yet. For example, cost and billing reports need pricing to be set up first. It can also be because of your permissions.

User reports

These reports show usage and cost by user.

Report	What it shows
Total Usage by User	Summarized totals of all usage per user.
Detailed Activity by User	Line-by-line print, copy, scan and fax activity per user.
Total Cost by User	Summarized cost of all jobs per user.
Detailed Cost by User	Cost breakdown for all jobs per user.
Cost Savings by User	Cost savings achieved per user through rules such as duplex and mono enforcement.

Departmental reports

These reports show usage and cost by department.

Report	What it shows
Total Usage by Department Account	Summarized usage totals per department account.
Detailed Activity by Department	Line-by-line activity broken down by department account.
Simplex/Duplex Activity by Department & User	Simplex vs. duplex breakdown per department and user.
Summary Simplex/Duplex Activity by Department & Device	Simplex vs. duplex breakdown per department and device.
Total Cost by Department	Summarized cost totals per department.
Detailed Cost by Department	Detailed cost breakdown per department account.
Itemized Cost by Department Account	Itemized billing statement by department account.
Total Cost Savings by Department	Summarized cost savings by department account.
Detailed Cost Savings by Department	Cost savings by department account.

Device reports

These reports show usage and cost by device.

Report	What it shows
Total Usage by Device	Summarized usage totals per device.
Detailed Activity by Device	Line-by-line activity at each managed device.
Average Hourly Print Volumes	Average hourly print volumes by device.
Average Hourly Copy Volumes	Average hourly copy volumes by device.
Detailed Cost by Device	Cost breakdown per device.

Client / Matter reports

These reports show usage and cost by client or matter.

Report	What it shows
Billing Total by Client Account	Summarized billing by client account.
Billing Detail by Client Account	Detailed usage billing by client account.
Itemized Billing by Client Account	Itemized billing statement per client account.

Cost account reports

These reports show usage and cost by account.

Report	What it shows
Summary Cost by Cost Account	Summary cost of usage, by account.
Total Cost by Cost Account	Total cost of usage, by account.
Detailed Cost by Cost Account	Detailed cost of usage, by account.
Itemized Cost by Cost Account	Itemized cost of usage, by account.
Billing Summary by Cost Account	Billing summary of usage, by account.
Billing Total by Cost Account	Billing total of usage, by account.
Billing Detail by Cost Account	Billing detail of usage, by account.
Itemized Billing by Cost Account	Itemized billing of usage, by account.

Group reports

These reports show usage and cost by reporting group. See Reporting groups.

Report	What it shows
Summary Cost by Group	Summary cost of usage, by reporting group.
Total Cost by Group	Total cost of usage, by reporting group.
Detailed Cost by Group	Detailed cost of usage, by reporting group.
Itemized Cost by Group	Itemized cost of usage, by reporting group.
Summary Total by Group	Summary of usage, by reporting group.
Billing Total by Group	Billing total of usage, by reporting group.
Billing Detail by Group	Billing detail of usage, by reporting group.
Itemized Billing by Group	Itemized billing of usage, by reporting group.